Doing Business

Confidentiality

  1. In some cases, a consultant or prospect may require anyone/everyone working on a project to sign a Confidentiality Statement.
  2. When a Confidentiality Statement is required, be sure to inform the KEDC members and GKCC staff that a statement has been signed on behalf of Killeen.
  3. Even if a statement isn’t requested, all projects should be kept confidential and only discussed with those involved in the decision making process for economic development.
  4. There are many reasons to keep projects confidential.
    1. Most projects are competitive. Information can find its way to communities who are in a position to compete for the investment.
    2. No project is safe until documents, including Performance Agreements, have been executed.
    3. The company may not want their competition to know their plans.
    4. Open discussion leads to speculation. Speculation leads to unrealistic expectations and increased land prices.

Preparing a Proposal

Requests for proposals come directly from a prospect or from a regional ally, who is working with the prospect. In all cases, the RFP will be directed to the VP of E.D. or the GKCC President.

Here is a step-by-step guideline of how to prepare a proposal:

  1. Review the Request for Proposal (RFP) and determine whether Killeen meets the criteria for building, land, infrastructure, location, etc.
  2. If Killeen qualifies to submit a proposal, use the template located in the Public Folder / Economic Development Folder / Prospect Folder.
  3. The file name of the Proposal template is: RFP - Master Cover Letter for State Leads
  4. There is a file containing pertinent information that can be used in a proposal. The file name is located in the Public Folder / Economic Development Folder / Prospect Folder.
  5. The file name of the Responses is: Responses for Proposals – Listing. Just “cut and paste” the information needed.
  6. When the proposal has been completed, be sure to attach all necessary documentation, such as maps, demographic packet, community profile etc.
  7. Be sure to submit the proposal before the deadline. NOTE: Every lead will have different submission requirements. Be sure to follow the instructions and submit the correct number of hard copies and/or electronic copies to the designated individual (s).'
  8. The Governor’s Office often requests that proposals be a .pdf which can be created in Adobe Acrobat.'
  9. To file and track the status of the project, create a file number by going to the Public Folder / Noemi Folder / Central Filing System Folder / Master List.
  10. Assign the next available project number. The first four numbers represent the fiscal year and the last two digits equal the project number.
  11. Create a manila folder and keep all documentation in the folder and file the packet in the Central File in the lobby.