- In some cases, a consultant or prospect may require anyone/everyone working on a project to sign a Confidentiality Statement.
- When a Confidentiality Statement is required, be sure to inform the KEDC members and GKCC staff that a statement has been signed on behalf of Killeen.
- Even if a statement isn’t requested, all projects should be kept confidential and only discussed with those involved in the decision making process for economic development.
- There are many reasons to keep projects confidential.
- Most projects are competitive. Information can find its way to communities who are in a position to compete for the investment.
- No project is safe until documents, including Performance Agreements, have been executed.
- The company may not want their competition to know their plans.
- Open discussion leads to speculation. Speculation leads to unrealistic expectations and increased land prices.
Preparing a Proposal
Requests for proposals come directly from a prospect or from a regional ally, who is working with the prospect. In all cases, the RFP will be directed to the VP of E.D. or the GKCC President.
Here is a step-by-step guideline of how to prepare a proposal:
- Review the Request for Proposal (RFP) and determine whether Killeen meets the criteria for building, land, infrastructure, location, etc.
- If Killeen qualifies to submit a proposal, use the template located in the Public Folder / Economic Development Folder / Prospect Folder.
- The file name of the Proposal template is: RFP - Master Cover Letter for State Leads
- There is a file containing pertinent information that can be used in a proposal. The file name is located in the Public Folder / Economic Development Folder / Prospect Folder.
- The file name of the Responses is: Responses for Proposals – Listing. Just “cut and paste” the information needed.
- When the proposal has been completed, be sure to attach all necessary documentation, such as maps, demographic packet, community profile etc.
- Be sure to submit the proposal before the deadline. NOTE: Every lead will have different submission requirements. Be sure to follow the instructions and submit the correct number of hard copies and/or electronic copies to the designated individual (s).'
- The Governor’s Office often requests that proposals be a .pdf which can be created in Adobe Acrobat.'
- To file and track the status of the project, create a file number by going to the Public Folder / Noemi Folder / Central Filing System Folder / Master List.
- Assign the next available project number. The first four numbers represent the fiscal year and the last two digits equal the project number.
- Create a manila folder and keep all documentation in the folder and file the packet in the Central File in the lobby.